Administrative Assistant

Seeking an entry level applicant for basic administrative duties with professional development potential to grow into one of several other positions in the short to mid-term.

Schedule:             Full Time — Monday – Friday

Education:          High School Diploma or Equivalent (Required)
                              2yr or 4yr Degree (Preferred)

Experience:        Administrative and Customer Service Experience Preferred

Ideal candidate will be organized, possess good communication skills, and be open to increased responsibilities moving forward with an end goal of advancing to another position in the company. Candidate should require minimal oversight and seek new ways to add value to the company. Qualified candidates could potentially advance to Account Management or Office Manager in short to mid-term.

Primary responsibilities, while employee is learning details of the business and industry, will initially include:

• Answering and screening incoming phone calls and emails and direct as applicable
• Greet office and plant visitors and direct flow as necessary
• Maintaining office environment for organization and operation
• Receive and process mail and packages
• Miscellaneous administrative tasks (copying, faxing, scanning) as required
• Organizing and filing documents (paper and electronic)
• Ordering office supplies and materials for production facility
• Coordinating deliveries, scheduling shipments, and managing paperwork

Future development positions may include:

• General Bookkeeping including:
  • Accounts Receivable – invoicing and customer follow up
  • Accounts Payable – sending payment and vendor point of contact
  • Payroll and tax filings (assisted by outside accountant)
• Job Management
  • Takeoffs and estimations to develop quotes
  • Sending and following up on jobs bid
  • Coordinating awards jobs and submittals
• Account Management
  • Prospect and contact potential customers
  • Support existing customers via phone, email, and in person visits
  • Resolve customer inquiries and complaints

Please fill out the application below to apply. Applicants are encouraged to email resumes to info@adprecast.com in additional to application.